Practical Diabetology Editorial Guide

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Basic requirements

· Head shot sizing: At least 2.5 inches tall. The contributor’s face should take up most of the 2.5 inches (if most of it is background and needs to be cropped the result is a lower-quality photo).

· Images: High resolution and at least 300 dpi

· Identify content for graphs/charts when appropriate

· Incorporate subheads and call-out boxes into story structure when appropriate

· Format all references according to AMA style (see below for examples).

Issue elements

· Editor’s note

<300 words

· 2 feature articles

Current research relevant to diabetes health-care providers and educators

Word count: <2000

· Commentary

Editor’s discretion

Word count: <1300

· Journal Watch

Assigned author

Column highlighting recent clinical trial data and landmark trials providing relevant data to facilitate discussion with patients and other providers

Typically includes four studies, which may or may not be related

Word count: Four pages = 2000-2200, 2.5 pages = 1300

· Educator’s Corner

Promote diabetes education and diabetes educators

Disseminate creative approaches to diabetes self-management education and support (DSMES), medical nutrition therapy and other diabetes education-related services.

Word count: 1200

· Challenging case study

To include:

• Case description

• Team members

• Diagnosis

• Treatment

• Follow-up

• Conclusion

• 500-600 words


· Two Minutes with Diabetes Q&As

Questions submitted to PD

Solicited answers from Experts/Advisory Board

100-word answers

AMA Style Examples for References

Journal article (1-6 authors):

Richardson GC, Derouin AL, Vorderstrasse AA, Hipkens J, Thompson JA. Nurse Practitioner Management of Type 2 Diabetes. The Permanente Journal. 2014;18(2):e134-e140.

Journal article with more than six authors:

Gerhard-Herman M, Gornik HL, Barrett C, et al. 2016 AHA/ACC Guideline on the Management of Patients With Lower Extremity Peripheral Artery Disease. J Am Coll Cardiol. 2017;69(11):1465- 1508.

Journal article with no named author or group name:

American Diabetes Association. Diabetes Care in the Hospital, Nursing Home, and Skilled Nursing Facility. Diabetes Care. 2015;38(Supplement 1):S80-S85.

Electronic Journal article if you have a doi (preferred):

Richardson GC, Derouin AL, Vorderstrasse AA, Hipkens J, Thompson JA. Nurse Practitioner Management of Type 2 Diabetes. The Permanente Journal. 2014;18(2):e134-e140. doi:10.7812/TPP/13-108.

Electronic Journal article if you do not have a doi:

Nehler MR, Duval S, Diao L, et al. Epidemiology of peripheral arterial disease and critical limb ischemia in an insured national population. J Vasc Surg. 2014;60(3):686-695. Accessed April 24, 2017.

Entire Book:

Yom-Tov E. Crowdsourced Health: How What You Do On the Internet Will Improve Medicine. Cambridge, MA: The MIT Press; 2016.

Book Chapter:

Wedman-St Louis B. Overview of bariatric surgeries. In: Bariatric Surgery Patients—A Nutritional Guide. Boca Raton, FL: CRC Press; 2017:23-33.

Electronic Book:

Rudolph CD, Rudolph AM. Rudolph’s Pediatrics. 23rd ed. New York, NY: McGraw-Hill Companies; 2018. Accessed August 22, 2018.

Internet Document:

American Diabetes Association. Standards of Medical Care in Diabetes — 2018. Accessed July 13, 2018.

AP Style Tips for Most Common Rules



· In running text, on first reference, write out what the acronym stands for and follow with the acronym in parentheses.

· Example: World Health Organization (WHO)

· Thereafter, use the acronym alone.

· Acronyms for professional titles such as “MD” and “PhD” do not have periods.


· Adverbs ending in “ly” are never hyphenated with other modifiers.

· Example: “previously published article,” NOT “previously-published article.”


· For ages, always use figures. If the age is used as an adjective or as a substitute for a noun, then it should be hyphenated.

· Examples: A 21-year-old student. The student is 21 years old. The girl, 8, has a brother, 11. The contest is for 18-year-olds. He is in his 20s.

Bulleted Lists

· If the sentence that precedes a bulleted list ends with a colon, then each bulleted item

ends with a semicolon except for the penultimate one, which ends with a semicolon and the word “and” or “or.”

· Example:

These rules apply to the following competitions:

§ horse racing;

§ short-track speed skating;

§ downhill skiing; and

§ surfing.

Composition titles

· Magazine titles are italicized. Diabetes Self-Management. Gluten-Free Living.

· For composition titles such as books, video games, films, TV shows, works of art, speeches, etc., use quotation marks. She read The New York Times before she watched “Inception” and “Friends.” My favorite book is “The Kite Runner.”

Combining Sentences

· If you’re combining two complete sentences, then always use a conjunction and put a comma after it to combine the two sentences.

· If one of the sentences is not a complete thought, or if the two verbs share the same subject, don’t use a comma to combine the sentences.



· Only the first word and proper nouns are capitalized. Exception: First word after colon is always uppercase in headlines.

· Use numerals for all numbers except in casual uses: “hundreds” instead of “100s.”

· Use single quotes for quotation marks.

· Use US, UK and UN (no periods) in all headlines.

In order

· “In order” can almost always be eliminated and doing so will strengthen the writing.

Months and seasons

· When using a month with a specific date, abbreviate only Jan., Feb., Aug., Sept., Oct., Nov. and Dec., and spell out when using alone or with just a year.

· Hint: The months never abbreviated fall chronologically and are five letters or fewer – March, April, May, June and July. The seasons – winter, spring, summer and fall – are never capitalized.


· Always use a person’s first and last name the first time they are mentioned in a story.

· Only use last names on second reference. Do not use courtesy titles such as Mr., Mrs., Miss or Ms. or Dr. unless they are part of a direct quotation or are needed to differentiate between people who have the same last name.

Numbers, Dates

· Always write out the numbers one through nine.

· For ordinal numbers, spell out first through ninth and use figures for 10th and above when describing order in time or location.

· For percentages, use %, do not write out “percent”

· When referring to money, use numerals. For cents or amounts of $1 million or more, spell the words cents, million, billion, trillion etc. Examples: $26.52, $100,200, $8 million, 6 cents.

· For dates, always use figures without -st, -nd, -rd or -th.

· For times, always use figures except for noon and midnight.

· Number is always abbreviated – No. 1 – with a figure to indicate position or rank: No. 1 in the nation.

· Never begin a sentence with a figure, except for sentences that begin with a year. Examples: Two hundred freshmen attended. Five actors took the stage. 1776 was an important year.

· For measurements, always use figures. Examples: 5 grams, 10 inches, 3 milliliters.

State names

· The names of the 50 U.S. states should be spelled out when used in the body of a story, whether standing alone or in conjunction with a city, town, village or military base.

· Place one comma between the city and the state name, and another comma after the state name, unless ending a sentence or indicating a dateline: He was travelling from Nashville, Tennessee, to Austin, Texas, en route to his home in Albuquerque, New Mexico. She said Cook County, Illinois, was Mayor Daley’s stronghold.


· Use figures, but spell out noon and midnight.

· Use a colon to separate hours from minutes, but do not use :00. Examples: 1 p.m., 3:30 a.m.


· Generally, capitalize formal titles when they appear before a person’s name, but lowercase titles if they are informal, appear without a person’s name, follow a person’s name or are set off before a name by commas.

· Also, lowercase adjectives that designate the status of a title. If a title is long, place it after the person’s name, or set it off with commas before the person’s name.


· The abbreviation is acceptable as a noun or adjective for United States.

· In headlines, it’s US (no periods).

Which and that

· “Which” introduces nonrestrictive clauses.

· “That” introduces restrictive clauses.

· They are not interchangeable.

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